User Query: I am using QuickBooks Desktop 2021 and when printing from QuickBooks, the Printer Setup window does not open, and QuickBooks unable to print PDF, what to do, how to set up new printer to QuickBooks Desktop?

To connect a brand new printer to Add a New Printer in QuickBooks correctly, you must install the relevant drivers and software. You can find the right tips and tricks for QuickBooks printer setup instructions here.

• The QuickBooks software ensures all the imperative financial information of the business is stored in one place creating a centralized storage portal.
• They can add printers and other device that helps to print reports and other document of a financial nature. This can be done by installing new printers and integrating them with the operating system of the computer and thereby with QuickBooks software.
• Once the printer is successfully installed and connected to the system user will be able to print the documents and reports easily.

User Query: What to do my QuickBooks Desktop Printer Setup Window Does Not Open.

Ans: There can be many issues but most common is Qbprint.qbp file may be damaged. What you can do to fix it is, go to control panel of your desktop. Select Printers and Faxes. Choose dialog window from it. Make a right click on a working printer. Select Set as Default Printer. Now Close the Windows Printer and Faxes. Open your QuickBooks and open the Printer Setup window to verify changes.

Steps to Set Up a Printer in QuickBooks:

Follow the instructions listed below to learn how to add a new printer to QuickBooks

1. The first step to add a new printer to the QuickBooks software is to connect both the printer and the computer system through a USB wire in the open port of the system.
2. Next, hover your mouse over the icon of ‘Start’ and click on it followed by locating the option labeled ‘Devices and Printer’. Next on the new window select ‘Add a New Printer’ to connect.
3. From the option showcased on the new screen select ‘Add a Local Printer’ and then click on the ‘Use an Existing Port’ option. Move to the next step by selecting a tab called ‘Next’ which will result in a new window called ‘Driver’.
4. in this new window called ‘Driver’ select the options related to the new printer’s model and make from the long list of devices. Then click on the ‘Next’ tab to download and install all those drivers that might be required for the successful function of QuickBooks software.
5. Now the last step is to set the QuickBooks software with the new printer for which the user needs to open the software and select the report or file required to be printed. After selecting the file, from the menu bar select the option ‘File’ followed by ‘Print’ option. From the drop-down menu select ‘Printer’ and then the name of the printer that will be used to print the document or report. Now just click on ‘Print’ to send the document to print.

Read More: How to Set Up Check Printing in QuickBooks Desktop?

How to Make Your Printer Default in QuickBooks?

Sometimes Print is unavailable to create a QuickBooks printer configuration window. Sometimes, the QBprint.qbp file is not able to be created by QuickBooks.

If this is the case, you must change the printer in QuickBooks.

• Print your documents with ease by navigating to the File menu and clicking on “Printer Setup.”
• Here, you may choose the Form Name, the Transaction, the Printer Name, and the Printer.
• Click the File option in QuickBooks Desktop.
• Then, choose “Printer Setup.”
• You can now select the transaction from the Form Name drop-down menu
• Click the “Printer Name” drop-down menu to choose the printer.
• Finally, go to the OK button.

If you are having trouble setting up a printer in QuickBooks, try the following:

• On a Windows PC, go to the Control Panel.
• Then go to Printer and Faxes.
• Then, right-click the active printer and choose the dialogue window.
• Now, select the Set as Default Printer option.
• Then, right-click on the dialogue window and choose the active printer.
• To verify your modifications, return to the printer setup screen.

How to Ensure the Printer Is Correct

Not able to print?

Check to ensure the correct printer:

• Go to the File menu in QuickBooks and select Printer Setup.
• Fill out the form that you want to print.
• Select Help in this section for further information on these options.
• Print a document on a different printer.
• Open File, then Printer Setup in QuickBooks.
• Print the document that you want.
• Select an alternative printer, such as the Microsoft XP printer.
• Select Help for further information on the available options.

Read This: How to Transfer QuickBooks to Another Computer?

Note: Is the printer’s name the same as the name of the printer you are attempting to use? If not, you have to first update the configuration in your computer’s Printer Setup.

If the Above Steps do not Solve Your Printing Problems, We Have Another Option.

Is the printer a device that installs itself or is it part of a network?

Local: Your computer or printer might be having a problem. Check to see if the computer and the printer are connected. For further information, consult the manual on how to fix problems with your printer.

Network: Check your network settings to make sure they are accurate. It’s usually a lot simpler than you might expect.

If you want to address printing issues in QuickBooks, be sure to designate the printer as the default.

The above steps should help to add the new printer with QuickBooks software. However, if the QuickBooks software user is still not able to print through that printer or QuickBooks cannot print to PDF and related errors, they should connect with the QuickBooks team at the live chat option on our website – fastfix247.com.

Frequently Asked Questions