Simply said, when adding account balances in the accounting program QuickBooks, Opening Balance Equity is utilized as the offsetting entry. This account is necessary when past account balances are initially set up in QuickBooks. This account offers an offset to other accounts to maintain the balance of other books.

Distinguish the overall opening balance equity from the all equity accounts sub that is added to the prior account balances once the account entry process is complete for all of the accounts. If the credits line up, the prior account input was accurate. Perform a review of the initial account balance entries if it isn’t to see if any data entry errors were made. In this article, we will learn how to enter, edit and close the opening balance equity in QuickBooks.

What is Meant by Opening Balance Equity

When entering account balances into the Quickbooks accounting software, opening balance equity is the offsetting entry that is used. When Quickbooks is originally set up, this account is required if there are any previous account balances. It is utilized to offer an offset to the other accounts so that the books are always balanced.

Compare the total opening balance equity to the total opening equity accounts indicated in the prior account balances once the account entry process has been finished for all accounts. If the balances line up, the initial account input is correct. Whether not, check to determine if there was a data entry error in the original account balances entry.

The opening balance equity account balance is transferred to the regular equity accounts, such as common stock and retained earnings, once all initial account amounts have been inputted. Access to the Opening Balance Equity Account should now be closed down, making it impossible to access the account going forward.

How to Enter the Opening Balance in QuickBooks

To enter the opening balance equity in QuickBooks, follow the steps listed below:

  • First, go to the Company menu and choose Chart of Accounts.
  • Click the right button and choose New.
  • Choose the type of account—either a bank account or a credit card.
  • Select Add New Account and enter the necessary information.
  • Select Enter Opening Balance and then click OK (this option will be accessible if no transactions have been entered; when a transaction has been entered, it will display as Change Opening Balance).
  • To finish the process, click Save and Close.
  • Add the determined amount to the credit column.
  • By doing so, you make the reconciliation available regardless of any earlier associative effects on the balance sheet. Consider performing a mini-reconciliation process to compare opening balance journal entries against each account.
  • Following a successful opening balance entry in QuickBooks, you would also need to be edited.

Modifying the Opening Balance in QuickBooks

The procedures listed below will assist you in editing the opening balance in QuickBooks.

  • First, tap on the Chart of Accounts link under Lists.
  • Double-tap the account you want to modify.
  • Locate the opening balance transaction from the corresponding account registry.
  • If required, you might think about changing the date and the amount together.
  • Press Record to save the adjustments.

How Should the Closing Income Summary Be Organized

Follow these simple steps to close the income summary:

  • You must first create a new journey entry with the date of the most recent closing period.
  • You must now debit or credit the income summary account with the amount of net income.
  • Debit it if you have more expenses than revenue, and credit it if you have less profit after spending.
  • Select the amount of retained earnings, and then match the credit and debit to the income summary report.
  • Click the Save button, then click the Close button.

What Mistakes Do Users Frequently Make With Regard to the Opening Balance Equity Account?

The list of frequent mistakes customers make with regard to Opening Balance Equity in QuickBooks account is as follows:

  • Users add an opening balance when creating a new account, customer, vendor, or inventory item.
  • The Open Balance Equity account’s users are not knowledgeable about its utilization.
  • Users create transactions that are then posted to the specific Open Balance Equity account.


Hope the above-stated information about Opening balance equity in QuickBooks was helpful to you. In case of any issue then connect to our team of experts.

Frequently Asked Questions

  1. What Errors Do Users Consistently Commit Regarding the Opening Balance Equity Account?

    The following is a list of common errors that consumers make when using the Opening Balance Equity account:
    1. Users add an opening balance when creating a new account, customer, vendor, or inventory item.
    2. Users of the Open Balance Equity account are unaware of how to use it.
    3. Transactions are created by users and then submitted to a particular Open Balance Equity account.

  2. How to change opening balance in QuickBooks Online and Desktop?

    To change the opening balance in QuickBooks online, follow the below-stated steps:
    1. Log in to your QuickBooks online account first.
    2. You must choose the Chart of Accounts under Settings.
    3. Please then select the action tab after finding the specific account.
    4. The next step is to select the account’s account history.
    5. Locate and choose the opening balance entry to update.
    6. You will have the choice to enter the amount again for the specified balance. By selecting the Edit option, you must enter the proper amount.
    7. To save recently made changes, click Save.
    8. Last but not least, you must determine whether the opening balance has been changed

    For QuickBooks Desktop, follow these steps:
    1. Open QuickBooks first, then select Lists from the menu, and then look for the Chart of Accounts.
    2. Then select Edit and Use Register after selecting the account with the incorrect opening balance.
    3. Place the opening balance transaction after that. In essence, this transaction is the first one with the label “Opening Balance” in the account section.
    Note: If there is no opening balance, the day before the first transaction must be altered and a new transaction must be established.
    4. Place the opening balance in the section marked “Opening Balance,” then click “Record.”

  3. How can I check my bank balance in QuickBooks?

    Your bank information and company finances will be easily accessible through your QuickBooks online account. The following steps will show you how to check your bank balance in QuickBooks:
    1. Open the QuickBooks account and log in.
    2. At the top right, select the Gear symbol.
    3. Select the tab for the Chart of Accounts that is listed under Your Company.
    4. You must first search for the relevant account, then click the Action tab’s Account History button.
    5. You can now select to either remove or edit the opening balance after searching it. It is advised that you provide a zero amount as well to fix the opening balance if you decide to alter it.
    6. Select the save option and then close.

  4. On other balance sheet accounts, how can we enter an opening balance for equity?

    For equity, current assets, fixed assets, and other current liabilities, there are several ways to enter the opening balance. However, you must proceed cautiously because it’s possible to make a double accounting entry. Accounts Payable and Receivable are thought to be distinct from one another. However, there are several ways to enter it, including:
    1. Through the Chart of Accounts
    2. Recording in a Journal
    3. By way of the Register
    4. Accounts for income and expenses.

  5. What Would Happen If Someone Had Forgotten to Enter the Opening Balance When You First Created the Company?

    If this were to occur, there is a way to correct it by entering the opening balance in a journal entry. You must enter the Journal date, Journal number, and check the modifying journal entry tab. Next, enter the information. You can put the amount on the credit side if the initial balance is negative.

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