QuickBooks Tax Forms – Federal & State Forms

QuickBooks Tax Forms and paying is an integral part of any business. The process of tax payment becomes very complex if it is not filed in the right time and choosing the appropriate form. QuickBooks business accounting software comprises of different variants f forms for different nature of businesses. The right form should be used for the right business that eases the year-end tax paying process. Below mentioned are different types of QuickBooks forms for different purposes. Check through and implement the right one for your business.


Types of QuickBooks forms:

1099 form QuickBooks:

QuickBooks form 1099 needs to be filed during for year-end tax filing. If you are liable to pay an amount of $600/year and also need to send to contractors via IRS deadline you require 1099 forms. It helps you to track of the persons whom you have paid and the amount you have paid exactly. It is very simple and easy to create and file 1099 from QuickBooks software.

Form 8027 QuickBooks:

This QuickBooks Form 8027 is filed through the IRS on or before the last day of February for employers who process the filing on paper, or 31st March for employers who file the form electronically. The following are needed for filing QB Form 8027: Gross receipts of the business, Business charged tips, total amount of tips employees reported along with other data.

Form G702 QuickBooks:

The QB form G702 allows you to automatically generate invoices and AIA G702/G703 Payment Applications with no additional data entry. The entire data for invoices and AIA Payment Applications come from data in the job estimate and from your actual job costs.

QuickBooks 1096 form alignment:

 This QuickBooks 1096 Alignment form is simple. Go through the steps to file the form: Go to File -> Set up Printer Set up -> Choose the first one 1099/1096, then align.  If you are QuickBooks Desktop user the 1096 forms are compatible with all versions of QuickBooks 2011 and earlier. This form is highly compatible with QuickBooks Desktop 2011, 2012, 2013 and 2014 versions.

QuickBooks ACH form:

The QuickBooks Payments feature in QuickBooks allows credit card payments. If you are a QuickBooks user you are aware that you can easily process ACH transactions or eChecks that are commonly known as bank transfers at a very minimal fee. You only need to provide the credentials and customer’s bank information in QuickBooks; the software takes care of further accounting and saves plenty of time.

QuickBooks and form 1095-C:

The current QuickBooks IRS form 1095-C is an exemption for the businesses that employ less than 50 employees. For the rest the IRS released this new form on February 8 under the name Form 1095-C.

QuickBooks Form 941:

QuickBooks Form 941 is the federal form that is a quarterly tax return for the employer. The form is important for reporting the following: Payment of employee wages, Employee tips received, Withheld federal income tax, the employer’s and the employee’s share of Social Security and Medicare taxes, adjustments to Social Security and Medicare taxes, sick pay, tips, and group term-life insurance of present quarter and the adjustments to payroll taxes of previous quarter.

QuickBooks Authorization Form:

The QuickBooks Authorization Form is a direct deposit form and to create in QuickBooks Choose Employees -> Employee Center to open you QB authorization form.  The QuickBooks Authorization Form helps you to follow these rules by providing you with an authorization form that ensures you get the required information from your customers. The form not only secures the customer’s permission, but also nominates the terms of the recurring payment and can help safeguard you from possible charge backs.

QuickBooks Bill of Lading Form:

With the QuickBooks Bill of lading forms you can follow to use the same information from QuickBooks sales order or invoice that has been provided by the user. There are many productive features like the quick freight quotes feature saves on freight costs, the shipment consolidation feature creates master bill of lading for multi-order or multi-stop shipments.

QuickBooks Direct Deposit Form for Employee:

When you need the direct deposit form you need to fill up all the fields that are mentioned in the QB Direct Deposit Authorization Form offered and further you will accord you with a voided check from their bank account. The DD authorization form and voided check are for your records only and you do not need to submit them to QuickBooks Desktop.

QuickBooks Direct Deposit Form for Vendors:

With the QuickBooks Direct Deposit Form for Vendors that helps the QB Desktop payroll customers with the ability to send direct deposits to 1099 Independent Contractors.

QuickBooks Federal Form 941:

QuickBooks Federal Form 941 has certain requirements to e-file in QuickBooks Desktop is as follows: Latest payroll update, QuickBooks Desktop Enhanced Payroll subscription, latest supported version of QuickBooks Desktop, Stable internet connectivity.

QuickBooks Form 1040:

QuickBooks Form 1040 is further classified into three different sections. On implementing the right form will help you file successfully.

(1) Form 1040 Schedule C to record the total income and allows sole proprietors and self-employed persons to report their profits, a Schedule C form enables them to list losses suffered during the business year.

(2) Form 1040-ES is the form that sole proprietors and freelancers use to submit estimated tax payments to the IRS.

(3) Form 1040 Schedule SE is for computing your self-employment tax.

QuickBooks form 1041:

On using the QuickBooks Form 1041 you can generate income tax returns for estates and trusts. Entire income distributions made to beneficiaries must be reported on a Schedule K-1 at the end of the year.

QuickBooks form 1065:

This QuickBooks form1065 is used by the partnership businesses. The partnerships businesses are supposed to file partnership returns on Form 1065. For filing the form the entity needs an Employer ID number, even if you’re not going to have employees. It is a very simple and easy process.

QuickBooks form 1095 C:

The tax form 1095 C in QuickBooks is the IRS form for businesses with 50 to 99 full-time employees. This form does not consider the part time employees.

QuickBooks form 1096:

When you are filing the QuickBooks Form 1096 you are supposed to set up a vendor and print 1096 forms in QuickBooks Desktop Pro, Premier, and Enterprise Solutions.

QuickBooks form 1098:

The purpose of QB Form 1098 is to report mortgage interest of amount $600 or more received by you during the end of the year of your trade/business from an individual, including a sole proprietor.

QuickBooks form 1099:

The owners of partnership businesses or sole proprietors use the QuickBooks IRS Form who use independent contractors for their business requirements. These forms in general describe different types of income of the business.

QuickBooks form 1099 MISC:

QuickBooks form 1099 MISC is mainly filed by the employer for each and every person paid by him during the current calendar year. It helps to track the exact amount paid to the person on which particular date.

QuickBooks form 1120:

The purpose of this QuickBooks Form 1120 is used by Domestic organizations for the purpose of accounting the income, losses, credits, deductions and gains of the organization. It helps to find out the liability owed for Income Tax.

QuickBooks form 2290:

QuickBooks Form 2290 is especially for those who use heavy highway vehicle. The tax return can be used for paying tax due on highway motor vehicles used during the period with a taxable gross weight of 55,000 pounds or even more. The form can also be used to figure and pay tax due on vehicle for which you complete the suspension statement on another Form 2290, with the condition that the vehicle later exceeded the mileage use limit during the period.

QuickBooks form 5500:

You can use the QuickBooks form 5500 the IRS, Department of Labor, and Pension Benefit Guaranty Corporation jointly is designed and developed returns for employee benefit plans to satisfy annual reporting requirements under ERISA and the Internal Revenue Code.

QuickBooks form 720:

The QuickBooks Form 720 is considered if your nature of business revolves around in goods and services that deal with excise tax. This QB form 720 is prepared quarterly to report the tax to the IRS. The federal government charges an excise tax on specific types of products and services, and in some ways resembles a state sales tax.

QuickBooks form 8655:

Reporting agents of any company perform payroll services for other businesses. The payroll service of the businesses has prescribed Form 8655, Reporting Agent Authorization as the appropriate authorization for use by a taxpayer to designate a reporting agent to perform acts on behalf of a taxpayer. Who so ever signs the Form 8655 should be having the authority to legally bind the corporation, partnership or sole proprietor entity.

QuickBooks form 8846:

The main purpose of QuickBooks Form 8846 is to the food and beverage companies that use to claim a credit for social security and Medicare taxes paid or incurred by the employer on certain employees’ tips. This 8846 form has payroll data that is summarized in Excel report that help you to fill out the form.

QuickBooks form 8846 Worksheet:

The QuickBooks Form 8846 Worksheet is specially tailored to prepare the top portion of Form 8846 like Credit for Employer Social Security and Medicare Taxes Paid on Certain Employee Tips. The QB form 8846 Worksheet shows total tips, tips deemed to be wages, excess tips, and the current year credit.

QuickBooks form 940:

This QuickBooks Form 940 includes an Excel workbook with many worksheets tailored to show which transactions QuickBooks has used to calculate the numbers that appear on your most common payroll tax forms.

QuickBooks form 940 Credit Reduction:

When you use QuickBooks Form 940 for credit reduction shows up in your payroll taxes and the years of being behind on its filing.

QuickBooks form 940 Error:

When you are filing the QuickBooks Form 940 error you need to provide a liability adjustment to record the credit reduction amount in QuickBooks software. You need to join your Schedule A to your Form 940 and file your forms and pay the amount due.

QuickBooks form 940 Schedule A:

The QuickBooks form 940 Schedule A refers to the Federal Unemployment Tax (FUTA) which s proportional to a credit when employers also pay State Unemployment Taxes.  Employers in 8 states are subject to the FUTA Credit reduction due to federal mandate. The total percentage of the reduction varies by state and QuickBooks is designed to identify, compute and report that credit reduction.  The eight states included in the Credit Reduction are CA, CT, IN, KY, NC, NY, OH, and the Virgin islands.

QuickBooks form 941:

QuickBooks form 941 is Employer’s Quarterly Federal Tax Return. The Form 941 is used to report those taxes that the employers withhold from employee’s paychecks including withheld income taxes, Medicare taxes or social security taxes and also have to pay for employer’s part of Medicare tax or social security tax.

QuickBooks form 941 Error:

The QuickBooks Federal Form 941 is for the total taxes adjusted by EIC that does not equal the total quarter liability. You need to make adjustments to reconcile the amounts. If you have hire act qualified employees, verify and adjust your data for any kind of errors.

QuickBooks form 941 numbers of employees:

Form 941 in QuickBooks is for number of employees. You need to follow certain steps: Choose Employees -> Payroll Tax Forms & W-2s. The File Forms tab in the Payroll Center will open. In the File Forms section, choose Quarterly Form 941 and Schedule B.

QuickBooks form 941 Schedule B:

QuickBooks 941 Schedule B form is enrolled only when the individual is considered as semi weekly schedule depositor. Individuals are considered semi weekly depositor only in following cases: During the look back period, the individual has accorded for employment taxes more than $50,000. Tax liability of the individual corresponds to touching $100,000 or more on for any day in the previous calendar year or current. Move ahead with the steps to create the form in accounting software: Go to the File Forms section -> Select Quarterly Form 941/Sch. B – Employer’s Quarterly Federal Tax Return. And then you are done.

QuickBooks form 943:

QuickBooks form 943 is the Employer’s Annual Federal Tax Return for Agricultural Employees. This form is filed only if the tax payer has given wages to one or more farm workers which were also subjected for withholding of Federal Income Taxes or Medicare and Social security taxes.

QuickBooks form 945:

QuickBooks form 945 is the Annual Return of Withheld Federal Income Tax. The purpose of the form is used to provide information regarding the Federal Income Tax which is withheld, from the payments of Non payroll category. These payments include following: Annuities and pensions inclusive of distributions received from retirement plans having tax approval such as Section 401 K, Section 403 B and 457 B (government section): Retirement from Military, Winnings acquired from Gambling, Profits accrued from Indian games, Voluntary withholding on certain government payments; and Backup withholding.

QuickBooks form 990:

The purpose of QuickBooks form 990 Return of Organization Exempt from Income Tax is submitted by tax-exempt organizations and nonprofit organizations to provide annual financial information to the IRS. Also there are other variant of Form 990-PF is available for private foundation organizations.

QuickBooks form 990-EZ:

The main purpose of QuickBooks form 990-EZ (Return of Organization Exempt from Income Tax) is submitted by tax-exempt organizations and nonprofit organizations to provide annual financial information to the IRS. A small version of this form can be used by organizations with gross receipts of less than $100,000 and total assets of less than amount $250,000. There is another type of Form 990-PF, is available for private foundation organizations.

QuickBooks form W3:

QuickBooks form W3 is the Transmittal of Corrected Wage and Tax Statements. The QW-3 form is for the Social Security Administration (SSA). These forms (W3) of your company are easily available online in the filed tax forms section of the Payroll Tax Center when your W-2s are available.

QuickBooks Form W-2:

QuickBooks Form W-2 is Wage and Tax Statement. Basically the W-2 form is filed by each and every employer, who is involved in a business, for all of his employees including those related to the employer, paying wages along with commission, inclusive of payments through checks for amount equivalent of $600 or more per annum, in return of the services rendered by them to the firm. This is basically filed in following scenarios: Medical care tax, Income tax or social security tax are withhold from the employee. Situations wherein the employee do not claim for more than one allowance withholding or do not come forward to claim exemption from Form W-4 withholding, labeled as Employee’s Withholding Allowance Certificate, Income tax of the employee will be withheld.

QuickBooks form W-2 C:

QuickBooks from W-2C is the corrected Wage and Tax Statements. Form W-2c is filed for following: To make corrections in W -2 forms, W -2AS form, W -2CM form, W- 2GU form, W 2VI form and W -2c form filed with Social Security Administration (SSA). Provide employees with corrected and accurate W -2 form, W -2AS form, W -2CM form, W- 2GU form, W 2VI form and W -2c form.

QuickBooks online form W-3:

The QuickBooks online W-3 is the Transmittal of Wage and Tax Statement forms for the Social Security Administration (SSA). Your company W-3 will be available online in the Filed Tax Forms section of the Payroll Tax Center when your W-2s are available. You can easily find quarterly and annual payroll tax returns filed by our service.

QuickBooks Online Registration Form:

You can easily download the QuickBooks online registration form also the individual and federal forms as per the requirements of the business. Choose to employ QuickBooks Online over QuickBooks Desktop as it is the most efficient way to work in your client’s books.

QuickBooks Payment Voucher Form:

This QuickBooks payment voucher form is the IRS Tax form 941-V-Payment Voucher that is joined at the end of the tax form 941. Complete Form 941-V, Payment Voucher, if you are making a payment with Form 941, Employer’s Quarterly Federal Tax Return. The IRS makes sure to credit all your payment quick and smooth to improve their service to you for the future.

QuickBooks Refund Request Form:

You need to file the QuickBooks Refund Request form when you claim the refund amount against the product. The request form needs to be filled up completely so that the requested refund can be processed. After the process is completed a notification will be sent to confirm that the refund request has been received successfully.

QuickBooks Requisition Form:

For filing a QuickBooks Requisition form you have to fill up certain fields included in the QB requisition form while designing it. The form includes various fields such as: log number, fund name, requisition date, name of the vendor, and shipment destination. All the other fields should be filled up completely for the verification.

QuickBooks Return Form:

The QB Return form is used when you need to return the products you have purchased from the retail stores. If the user purchases QuickBooks products from such retail stores, they can be returned for a refund within 60 days of purchase. After sending the return receipt form with the complete details of the physical product along with the CD filing the QuickBooks Return Form, a refund mailed check can be expected within 4 weeks after the receipt of your return.

QuickBooks RMA form:

To define QuickBooks RMA form is a template that is especially designed out of the box. The RMA (Return Merchandise Authorization) forms are used for every warranty claim. Completely the RMA form for recording purposes. It does not mean that you will return the item. Once the form is confirmed your claim is valid after reviewing only your submitted photos and videos, we will send you a replacement, process refund with warranty claim.

QuickBooks T5 form:

The T4 and T5 forms of QuickBooks are prepared on a calendar basis. For filing the T5 form follow the below mentioned steps:

  • Record an account with CRA for the reporting of T5.
  • Prepare a gist of the dividend, Interest, Royalties and other T5-relevant income paid in the calendar year.
  • Report T5 using software such as Profile, or you can login to your CRA “My-Account”, then click on “file a return”, using Web-Forms.

QuickBooks tax form LLC:

The QuickBooks tax form income and expenses of a LLC (Limited Liability Company) are reported on Form 1040, Schedule C, E, or F. It is up to your preference to file as a corporation, Form 8832 must be submitted. If you have a partnership business there is no need of filing Form number 8832. The QuickBooks tax form LLC can be filed by following the below steps.

  • If the only member of the LLC is a corporation, the LLC income and expenses are reported on the corporation’s return, usually Form 1120 or Form 1120S.
  • If the only member of the LLC is an individual, the LLC income and expenses are reported on Form 1040, Schedule C, E, or F.

QuickBooks Tax form Worksheets:

QuickBooks incorporates Excel workbook with worksheets designed to help you with transactions. The QB software has used to calculate the numbers that appear on your most common payroll tax forms like:  quarterly Form 941 and annual Form 940, Form 943, Form 944, Form W-2, and Form W-3. These excel worksheets help and assist users for troubleshooting payroll tax form amounts if a QuickBooks calculation differs.

QuickBooks W4 form:

QuickBooks W4 form is the Employee’s Withholding Allowance Certificate, which is completely filled by the employee with authentic information so that the employer can go for accurate Income Tax withheld from the employee’s wages. The W4 form should be filled out every year or when there is any change to be made (financial or personal changes.)

QuickBooks W2 Form Download:

The QuickBooks W2 form can be downloaded easily when the present year’s W-2 forms are available and you finished running payroll for the year you may print and file your W-2 forms. Before printing the forms it is important to know about the W-2 forms:

  • The IRS Requirements
  • Meaning of each line in the form
  • The copies required to print, distribute and submit

W9 form in QuickBooks:

You can easily download QuickBooks W9 form from the official Intuit website and file tax. This form is a request for Taxpayer Identification Number and Certification. Basically this form is used by third parties in collecting identifying information to help file info returns with the Internal Revenue Service. It helps the tax payer avoid back up withholding. The information on the form and payment made are reported on a Form 1099.

Intuit 1099:

The Intuit 1099 is a simple and easy electronic file. It is an efficient and cost effective way of e-filing your 1099-MISC forms. It is very easy to print your 1099-MISC forms on plain paper and save money. You can also enter vendor information, save, and return later to update or add more vendors prior to submitting your 1099-MISC forms to the IRS.

Form 1125 A:

QuickBooks Form 1125 A helps to calculate and deduct cost of goods sold for certain entities. The inventory costs for raw materials purchased for use in producing finished goods and merchandise purchased for resale are deductible in the year the finished goods or merchandise are sold under this accounting method.

Form DE9C:

The QB Form DE9C is a Quarterly Wage and Withholding Report filed quarterly to report entire wages and withholdings for employees and company. This form is used to report wage and payroll tax withholding information for California employers. In a way, it is the California equivalent of the Form 941 except the detailed withholding for each employee is reported.


QuickBooks UCT6 form is for Florida Department of Revenue enlists the full names and earnings of all persons employed during that quarter. The payment can be made online or physically by mail and must be received by the Department of Revenue before the end of the month following the end of each quarter; file before the end of April for the first quarter consisting of January, February and March.

Form 940 Schedule A:

The QuickBooks form 940 Schedule A form is a Multi-State Employer and Credit Card Information form and it is used to figure your annual Federal Unemployment Tax Act (FUTA) tax for states that have a credit reduction on wages that are subject to the unemployment compensation laws.

Form 5080:

QuickBooks form 5080 is a Withholding Taxes Monthly/Quarterly Return form for Sales Tax, Use Tax, and/or Withholding Tax. If zero is inserted by the tax payer inserts a zero on any line or leaves blank for reporting Sales Tax, Use Tax, or Withholding Tax, the taxpayer is approving that no tax is owed for that tax type and if it is determined that tax is owed, the taxpayer will be liable for the deficiency as well as penalty and interest.

Form 941:

Form 941 is the Employer’s Quarterly Federal Tax Return. This form is used to report those taxes that the employers withhold from employee’s paychecks including withheld income taxes, Medicare taxes or social security taxes and also have to pay for employer’s part of Medicare tax or social security tax.

Form NYS 45:

Form NYS 45 is filed every quarter the law requires liable employers to report their payroll and pay unemployment insurance contributions. They do this on the Quarterly Combined Withholding, Wage Reporting and Unemployment Insurance Return (Form NYS-45), which must be filed online. It is considered even if the wages are not subject to contributions or withholding under the Personal Income Tax Law.

TC 941:

The TC941 form helps you to save money of postage and paper check. You can easily file your tax returns to schedule payments using Taxpayer Access Point (TAP) at taxexpress.utah.gov. Go through the steps below:

  • File the TC 941 form any time day or night
  • Early filing of the form and schedule payments to be automatically made on the due date
  • Once the form is filed confirmation is accorded immediately

DOL 4:

The DOL 4 form has basically two parts: Part I and Part II of employer’s quarterly tax and wage report. Part I of the form is especially designed for reporting wages of employees that includes corporate officers. On the other hand Part II is tailored for reporting tax information and changes to your account unless you are a new employer; account information has to be printed in the form.


You need to submit your HMRC VAT with a VAT Return to HM Revenue and Customs (HMRC) every 3 months period. This time period for submission of HMRC VAT is known as the accounting period. The VAT Return records things for the accounting period such as follows:

  • the reclaim amount of VAT
  • total VAT refund from HMRC
  • the total owed amount of VAT
  • total sales and purchases of your company

Note: You need to submit a VAT Return even if you have no VAT to pay or reclaim.

What is 1096:

It can be defined as a one-page cursory that is compiled in a sheet that displays the totals of the information returns that you are physically mailing to the IRS. For filing Form 1096 you need to submit a separate 1096 for every type of information return you have given to a recipient. It hardly matters if you have only prepared one of each kind.

PPD id:

PPD id means Prearranged Payment and Deposit Entry (PPD). It is a charge or credit transaction introduced by a merchant against a customer’s personal checking or savings account. Whatever the credit transactions occurs for personal banking accounts must be submitted as PPD no matter whatever is the original type of transaction. With PPD id, a written authorization on paper from the customer is required for one-time transactions and a written standing authorization is required for recurring transactions. For PPD transactions, the customer’s payment authorization may not be received through telephone or Internet connection.

The above enumerated QuickBooks forms and taxes comprise of different variants of payroll forms and tax payments. The employee or employer who is falling under any category of the forms enlisted above need to file and report for that particular form in order to avoid penalty for wrong and not filing taxes properly on time. For any further queries and information you can immediately get in touch with our tax experts and QuickBooks Payroll Helpdesk team. We will be happy to assist you.



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