How to Void a Check in Sage 50?

Last updated: March 18th, 2024

Voiding a check in Sage 50 is a simple process that ensures a check isn’t used as a blank check. By voiding a check, you can maintain accurate financial records and prevent any potential misuse of checks. In this guide, we’ll walk you through the steps to void a check in Sage 50 and explore the different options available.

Why Void a Check in Sage 50?

There are several reasons why you might need to void a check in Sage 50:

• You made a mistake while writing the check, such as entering the wrong amount or payee name.
• The check was lost or damaged before it could be used.
• The payment was canceled, and the check is no longer needed.

Voiding a check in Sage 50 allows you to record the check as invalid and prevents it from being used in the future.

Options for Voiding a Check in Sage 50

Sage 50 offers two main options for voiding a check:

1. Void Checks option in the Tasks menu: This option allows you to void multiple checks at once by selecting them from a list.
2. Select void in the Write checks, payroll entry, or payments window: This option allows you to void a single check while working on a specific transaction.

What Happens When You Void a Check in Sage 50?

When you void a check in Sage 50, the following actions occur:

• The original check is marked clearly in the Account Reconciliation report.
• A copy of the original check is created automatically with a negative amount and the check number suffixed with a “V”.
• The word “VOID” appears in big red letters on the check when viewed.
• The voided check is automatically cleared in the Account Reconciliation.

It’s important to note that checks that have been cleared in the account reconciliation cannot be voided. Additionally, checks without a reference or check number won’t be listed in the void check options.

Step-by-Step Guide: Voiding a Printed Check in Sage 50

To void a printed check in Sage 50, follow these steps:

1. Go to the Print Checks screen.
2. When prompted with “Are the checks printed correctly?”, select No.
3. Select Not printed to reset the check status. You can do this by either:
   • Double-clicking on the column names to check the status
   • Selecting the Reprint Range option
4. Click on Close.
5. When you select Check Run & Void, Sage 50 will void all the selected checks.

Voiding a Printed Check with a Payment Entry in Sage 50

If you’ve entered the wrong payment amount on a check and printed it, you’ll need to void the check and create a new one. Here’s how:

1. Open the Accounts Payable menu.
2. Click on AP Transactions.
3. Select Payment Entry.
4. In the new window, view the entry and locate the detail table.
5. Click on the check you want to void.
6. Click on Void Check.

Unvoiding a Check in Sage 50

If you need to unvoid a check, simply delete the voided copy. Sage 50 will automatically restore the original check and remove it from the Account Reconciliation. Remember to clear the check when you reconcile it in your books.

Frequently Asked Questions

How do I void a check that’s been printed and posted?

To void a printed and posted check, locate your Bank Services and select the option to Reverse Transactions. This will reverse the check and re-establish the AP invoice. You can then generate a new payment batch, repost, and reprint the check after ensuring there are no further errors.

Can I delete a check in a closed year in Sage 50?

No, it’s not possible to remove transactions or void checks posted in a closed year. However, you can make certain edits to your data and work from there to fulfill your tasks. If you want to reverse the change, you’ll need to go back to the previous year or select the current year and create a custom Journal entry.

How do I remove custom checks from Sage 50?

To remove custom checks from Sage 50, follow these steps:

1. Create a General journal entry to reverse the amount from the check. This entry must be connected to the G/L account.
2. Remove the check from the outstanding checks reports by pulling up the account reconciliation report and deleting the outstanding check.
3. The new general journal entry you created will reverse the entries.
4. Go to the checks menu and check the outstanding checks to ensure the voided check is no longer displayed.

Conclusion

Voiding checks in Sage 50 US & Canada versions is a straightforward process that helps maintain accurate financial records. Whether you use the built-in tools or create a general journal entry, voiding a check ensures it won’t appear in the outstanding checks menu. If you need further assistance with voiding a check in Sage 50, our experts are available via LIVE CHAT to help you.