Setup Recurring Transactions in QuickBooks Desktop

User Query: Hi, I want to save my time, so tell me easy way to creating recurring transactions in QuickBooks Desktop, I am using 2020.

When it comes to paying a vendor, especially on a regular basis, only an authentic transaction system should be used. QuickBooks desktop meets this requirement with ease.

With QuickBooks desktop, pay your vendors regularly by setting up an automated recurring payment, and thus save an ample amount of time.

The massive a business is, the less time it has for bills. This is why automation is imperative for smooth modern-day operations.

Setting up automated recurring payments makes sure vendors are compensated with the right amount, at a given time.

Why do You Need to Setup Recurring Payments in QuickBooks Desktop?

QuickBooks is widely known as one of the best accounting management program of all time, especially when it comes to issuing, designing, assembling repeat customer invoices.

Add to it, at present, all QuickBooks versions conveniently display bills, edit invoices, and manage seller accounts.

Setting up recurring payments in QuickBooks Desktop has its own set of benefits.

It helps you to:

  • Set a price for your customers automatically on a given schedule every day
  • Saves time
  • Records transactions in an organized  fashion
  • Cuts down the possibility of Data Entry errors
  • Improves efficiency
  • Accelerates business processes
  • Boosts productivity

Steps to Setup Recurring Payments in QuickBooks Desktop

Setting up recurring payments in QuickBooks desktop is not rocket science and just requires the following of certain instructions.

Users can conveniently setup a recurring payment to ensure the payments are done easily as it is done with QuickBooks online.

Let us share with you step by step idea on how to set up recurring payments in QuickBooks desktop:

Step 1: In your QuickBooks account, open the Gear icon at the very top.

Step 2: Select Recurring Transactions, and click the New button

Step3: Switch to the Sales Receipt from the Transaction Type and click OK.

Step 4: Enter the template name and choose Scheduled as the specific recurring type

Step 5: Choose a customer

Step 6: From the particular Interval section, click Monday as the very first day of every month

Step 7: Enter the Start Date and the End Date

Step 8: Select the right payment mode

Step 9: Enter the details needed and click the Save template button

Points to Remember

Here are the points to remember prior to setting up recurring payment in QuickBooks. Ensure they are followed step-by-step.

  • Make sure that your particular QuickBooks Payment account is properly linked with your specific QuickBooks Desktop.
  • Recurring transactions cannot be swiped anytime. This is why they are processed at a specific keyed rate
  • Ensure that you activate the notification of your primary email contact every time.

Payment is a crucial aspect of business and doing it on time without fail is the first step towards success. The above-mentioned steps do not require technical expertise and can be done by just following the instructions.

Still, for any professional guidance regarding to know how to enter automatic payments in QuickBooks , Speak with LIVE CHAT.

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1 Comment

  • Avatar for Maya Owen Maya Owen

    Do you tell me how to create a recurring invoice and manage recurring transactions. I know its somewhere under Payment Options, but don’t know the steps after select MAKE recurring.

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